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Posted : Monday, January 15, 2024 04:46 AM
Job no: 496698
Work type: Full Time
Location: Jacksonville (Main Campus)
Categories: Staff
Department:
Information Technology
Normal Work Schedule:
8:00 am – 4:30 pm Monday-Friday, some evenings and weekends required
Anticipated Start Date:
February 1, 2024
Salary:
$44,000.
00 - $46,000.
00 Job Summary: The Executive Assistant position in the Division of Information Technology is responsible for providing a full range of administrative support work to the Vice President and other IT leadership, requiring the application of specialized technical and administrative knowledge, accompanied with the exercise of initiative, independent judgment, and decision making.
Duties and Responsibilities: Serves as the administrative representative through telephone and personal contact, responds to inquiries verbally and/or in writing, and ensures and maintains confidentiality of all sensitive information.
Requests information and actions on behalf of the Vice President for Information Technology and ensures these requests are fulfilled efficiently and effectively and advises the Vice President of pending circumstances or events which have influence on Division and/or university policy.
Provides comprehensive support to the Vice President for Information Technology.
Prepares, receives and distributes letters, memoranda and other correspondence.
Archives, logs, tracks and distributes documents processed by the department.
Performs a variety of independent research and report preparation; supervises the preparation and compilation of agenda.
Assists in ordering, receiving and stocking office supplies.
Maintains a master department calendar.
Informs supervisor of all pending appointments and meetings, ensures that supervisor has all necessary material and is briefed before each meeting.
Reviews correspondence prepared by others for supervisor’s signature; composes correspondence on a variety of subjects; signs supervisor’s name to correspondence, documents, and similar papers.
Maintains department fiscal records, processes purchase and travel requisitions, purchase orders, invoices, travel vouchers, etc.
, and reconciliation of budgets, and tracks multiple departmental budgets.
Investigates vendor issues as needed; reconciles and files purchase card transactions for the department as required.
Coordinates and schedules individual and departmental meetings, take minutes when requested.
Prepares reports and presentations, collects and analyzes information, and drafts correspondence and responses to routine memos and letters.
Processes student worker contracts, payroll, and annual and sick leave for all employees.
Makes travel arrangements and files documents for travel reimbursement for all staff.
Reconciles monthly purchasing card statements.
Creates requisitions and direct vouchers, places and receive orders, distribute goods to staff.
Maintains adequate stock of office supplies.
Performs other duties as requested.
Required Minimum Qualifications: High school diploma or equivalent, and Minimum of (5) years relevant experience Required Documents: Cover Letter Resume Employee Benefits: JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff.
These benefits enhance your salary as a JSU employee and are part of your total compensation package.
Benefits include: Retirement Plans Alabama Teacher’s Retirement System (TRS) RSA-1 Deferred Compensation 403-B Retirement Annuity (TIAA) Health Insurance Medical (PEEHIP) Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity Long-term disability and life insurance Tuition assistance Paid and unpaid leave Employee Assistance Program Prescription assistance For additional information regarding benefits, please visit our website.
Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://www.
clerycenter.
org/the-clery-act the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years.
The JSU Annual Campus Security and Fire Report is available online at: https://jsu.
edu/police/docs/CleryAnnualReport.
pdf Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Advertised: Dec 13 2023 Central Standard Time Applications close: Back to search results Apply now Refer a friend
00 - $46,000.
00 Job Summary: The Executive Assistant position in the Division of Information Technology is responsible for providing a full range of administrative support work to the Vice President and other IT leadership, requiring the application of specialized technical and administrative knowledge, accompanied with the exercise of initiative, independent judgment, and decision making.
Duties and Responsibilities: Serves as the administrative representative through telephone and personal contact, responds to inquiries verbally and/or in writing, and ensures and maintains confidentiality of all sensitive information.
Requests information and actions on behalf of the Vice President for Information Technology and ensures these requests are fulfilled efficiently and effectively and advises the Vice President of pending circumstances or events which have influence on Division and/or university policy.
Provides comprehensive support to the Vice President for Information Technology.
Prepares, receives and distributes letters, memoranda and other correspondence.
Archives, logs, tracks and distributes documents processed by the department.
Performs a variety of independent research and report preparation; supervises the preparation and compilation of agenda.
Assists in ordering, receiving and stocking office supplies.
Maintains a master department calendar.
Informs supervisor of all pending appointments and meetings, ensures that supervisor has all necessary material and is briefed before each meeting.
Reviews correspondence prepared by others for supervisor’s signature; composes correspondence on a variety of subjects; signs supervisor’s name to correspondence, documents, and similar papers.
Maintains department fiscal records, processes purchase and travel requisitions, purchase orders, invoices, travel vouchers, etc.
, and reconciliation of budgets, and tracks multiple departmental budgets.
Investigates vendor issues as needed; reconciles and files purchase card transactions for the department as required.
Coordinates and schedules individual and departmental meetings, take minutes when requested.
Prepares reports and presentations, collects and analyzes information, and drafts correspondence and responses to routine memos and letters.
Processes student worker contracts, payroll, and annual and sick leave for all employees.
Makes travel arrangements and files documents for travel reimbursement for all staff.
Reconciles monthly purchasing card statements.
Creates requisitions and direct vouchers, places and receive orders, distribute goods to staff.
Maintains adequate stock of office supplies.
Performs other duties as requested.
Required Minimum Qualifications: High school diploma or equivalent, and Minimum of (5) years relevant experience Required Documents: Cover Letter Resume Employee Benefits: JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff.
These benefits enhance your salary as a JSU employee and are part of your total compensation package.
Benefits include: Retirement Plans Alabama Teacher’s Retirement System (TRS) RSA-1 Deferred Compensation 403-B Retirement Annuity (TIAA) Health Insurance Medical (PEEHIP) Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity Long-term disability and life insurance Tuition assistance Paid and unpaid leave Employee Assistance Program Prescription assistance For additional information regarding benefits, please visit our website.
Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://www.
clerycenter.
org/the-clery-act the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years.
The JSU Annual Campus Security and Fire Report is available online at: https://jsu.
edu/police/docs/CleryAnnualReport.
pdf Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Advertised: Dec 13 2023 Central Standard Time Applications close: Back to search results Apply now Refer a friend
• Phone : NA
• Location : 700 Pelham Road North, Jacksonville, AL
• Post ID: 9023453943
